Business Journal

Posts Tagged ‘Virtual’

It’s very common nowadays for businesses in Liechtenstein, big and small, to do business with Americans. The Internet and other communication technology have facilitated easy international communication and inexpensive global marketing. Even so, when you’re dealing with an overseas company you like to establish their credibility before you place your order. When dealing with American companies, many overseas buyers are careful to check that they’re dealing with a legitimate company – preferably one with a verifiable street address. Americans are just as careful when buying from overseas firms.

If your main business location is in Liechtenstein and you’re not in a financial position to open your own office overseas, there’s no reason for you to miss out on tapping into one of the biggest marketplaces in the world. Obtaining a legitimate and verifiable virtual office address and telephone number is easy.

Having a virtual office in a major business center isn’t as expensive as you might think. For just $25 a month you can have a virtual office address in Manhattan for your business cards and website from VH International Business Solutions. Should anyone stop in at your office address they’ll be greeted by staff at our reception and a message will be taken.

You can choose from other services too – like mail forwarding and a local Manhattan telephone number with a messaging service or live answering. Mail and telephone messages can be forwarded to you promptly and should you need anything faxed in the US, our staff will be happy to help you. Your clients will never imagine you are working overseas.

If you’re at a level where you travel internationally to meet clients, your virtual office can become your physical office space too. We have meeting spaces and private office space that are available at a low cost for temporary usage – so you can meet your prospective American clients at your New York virtual office!

Having a virtual office address overseas can enhance your international business prospects and give you increased credibility. If you’re planning on expanding in, why not dip your toe into international waters with a New York office from VH International Business Solutions? At $25 a month, there’s little to lose and much to gain!

It’s very common nowadays for Korean businesses, big and small, to do business with Americans. The Internet and other communication technology have facilitated easy international communication and inexpensive global marketing. Even so, when you’re dealing with an overseas company you like to establish their credibility before you place your order. When dealing with American companies, many overseas buyers are careful to check that they’re dealing with a legitimate company – preferably one with a verifiable street address. Americans are just as careful when buying from overseas firms.

If your main business location is in Korea and you’re not in a financial position to open your own office overseas, there’s no reason for you to miss out on tapping into one of the biggest marketplaces in the world. Obtaining a legitimate and verifiable virtual office address and telephone number is easy.

Having a virtual office in a major business center isn’t as expensive as you might think. For just $25 a month you can have a virtual office address in Manhattan for your business cards and website. Should anyone stop in at your office address they’ll be greeted by staff at our reception and a message will be taken.

You can choose from other services too – like mail forwarding and a local Manhattan telephone number with a messaging service or live answering. Mail and telephone messages can be forwarded to you promptly and should you need anything faxed in the US, our staff will be happy to help you. Your clients will never imagine you are working overseas.

If you’re at a level where you travel internationally to meet clients, your virtual office can become your physical office space too. VH International Business Solutions’ has meeting spaces and private office space that are available at a low cost for temporary usage – so you can meet your prospective American clients at your New York virtual office!

Having a virtual office address overseas can enhance your international business prospects and give you increased credibility. If you’re planning on expanding in 2010, why not dip your toe into international waters with a New York office? With VH International Business Solutions’s virtual office service at $25 a month, there’s little to lose and much to gain!

We’ll be posting many more case studies within the next few weeks answering the question: How can your New York Virtual Office service help my growing business? Doug and Suzanne are the latest to share their virtual office success stories. They should be this site within a couple of weeks.

As a reflection – if you haven’t opened your virtual office yet – you may be running your business from Chicago, Moscow, Mississippi or Hong Kong. With a virtual office service only you will know you are not located in New York. Your business will have an actual street address in an actual Corporate Office Business Center. Not an obscure PO Box or a fake suite number in a mailbox operation (BEWARE OF THOSE WHO CLAIM TO BE VIRTUAL OFFICES BUT ARE IN FACT MAILBOXES!). If a one of your clients show up at our office, they will be greeted by a receptionist in a pleasant and professional workplace in the trendy Flatiron District. Right on Broadway! Yup – THAT Broadway. THE Broadway! Having a physical New York City office address on Broadway can help bolster your business image. Everyone knows Broadway! It’s an instantly recognizable address!

When you need to meet with your clients, we will be ready for you! With meeting space located directly at your virtual office address. (Please keep in mind that you may be using the address virtually, but it’s a full fledged brick and mortar operation!) The meeting space is equipped with a computer workstation with all the latest software and a nice big flat screen monitor; wifi internet connection, so you can connect directly with your laptop, internet phone, or other wireless device; a maple toned conference table with black leather seating for 5; a 4′ x 6′ whiteboard, with a colorful variety of markers and eraser; easel with a pad – you can use the easel for your presentation or use the Post-it brand easel pad with plethora of presentation markers; stereo speakers and an 84″ x 84″ projection screen. Have your presentation on your laptop? Then we have a state of the art projector available for you to project on our 9′ x 9′ screen. All of the artwork in our facilities are by a world renowned artist. You’ve seen his work!

While you are at the office, you will have a knowledgeable administrative assistant assigned to your meeting to assist with administrative support, supplies, technical help, digital projector setup, printing, copying, water service, catering, lunch recommendations, car service and transportation booking, etc.

You and your business are in good hands – VH International Business Solutions has been doing this since 1990.  Checkout the Case Study category on our blog to see all of our Virtual Office Case Studies.

Today’s the one year anniversary of our original posting of our third virtual office case study: James, His Law Firm and a NYC Virtual Office. To date, it has been the most popular and has had the most viewings of any of our case studies.

The original post, from August 25, 2009, is below:

How can a Virtual Office help you?

Case Study: James
Type of Business: Attorney
Location: Brooklyn, New York
Services: New York Virtual Office, Meeting Room Usage

James worked for a prestigious law firm in Midtown Manhattan – all day, early mornings, late nights, all nighters… He had enough!; enough of the schlep, enough of the commute and most of all, enough of the suit and tie! James HATED the suit and tie. He was ready to break away and start his own law firm and hit the ground running. He gave his 2-week notice and left his position at this dreadful law firm.

He immediately started preparations to go out on his own. Purposefully having no Plan B, he was going to make this work, he had to. He quickly realized that he would need, first and foremost, an office. Being on a limited budget, he knew that he would not be able to afford renting his own brick and mortar office, not to mention all the associated costs that go along with renting an office: electric, furniture, insurance, staff, supplies, etc…

James recalled that one of his former colleagues, Bruce, left the same midtown law firm a few months before he did. James contacted Bruce to touch base and see how independent life was treating him… and to possibly get some guidance. Bruce told James about the services he was utilizing along with services offered by VH International Business Solutions. James was intrigued about the quality and affordability of the services recommended by Bruce, this is just what he needed.

James contacted VH International Business Solutions to open his own New York office. James initially subscribed to our physical office address rental (virtual office) service. He needed to receive paperwork, correspondence, legal documents, and service of process at our offices. Any items received in his new law firm’s name would need to be overnighted to his Brooklyn home address. James was quickly tying all those loose ends, it was coming together for him.

James was ready and excited to finally be able to work from home. His office was all set up with VH International Business Solutions in Manhattan. He got his website domain name, business cards, and placed a few ads.

Today, James wakes up bright and early, showers, and puts on a pair of shorts and a t-shirt and works in his home office all day. He takes a quick break in the morning and afternoon to walk his dog. By late afternoon he receives any paperwork that has been overnighted from the office. He works with clients via phone and email during the week. James rents the available office meeting room for 4 hours every two weeks or so from 12-4pm. He schedules all his client consultations during this time period, one every 30 minutes.

When client consultation day arrives, James gets to the office in the dreaded suit and tie, with his Fiji water in hand, sets up his laptop and is ready within seconds for his first guest. He leaves a list of his appointments with the receptionist and she greets and announces each client. If James needs copies of legal documents or ID’s, he gives them to the receptionist to make. After his last appointment, he leaves the office at 4pm and is back home in Brooklyn before the 5pm rush.

James is a pleasure to have as a client. He loves his virtual work life and more so since our services enable him to have the freedom he wants by providing the physical presence he requires. And most of all he loves only having to put on his “Monkey Suit” (and tie) every couple of weeks!

In the real-world, finding an office space which is convenient, reputable and more importantly affordable might take a long time. Especially, for start-up companies and entrepreneurs, it might be quite difficult and time-consuming to find a good corporate environment to locate their business. Moreover as the start-up companies or SMEs are uncertain about the business potential, they are not sure whether capital investment should be made for a physical office space. But the virtual office concept is being looked at favourably by companies looking to have a corporate image without making the capital investment. Whether you are working from home or any other remote location – Virtual offices are an excellent way to create a successful business at a fraction of the normal cost – whether it is getting a prestigious office address, a professional receptionist who answers the phone calls in the company name, world-wide access to the office facilities, support staff to assist in running your business and much more – all on pay per usage basis.

Virtual offices, allows companies to have a full corporate image at the fraction of the cost of a conventional office space. These savings come in the form of flexibility of taking a monthly membership for virtual office and paying for only the facilities that they use. Other office and admin expenses are reduced as well. Hence, seeing today’s business models, the idea of paying for space full-time has become anachronistic.

Additionally, for startup companies, entrepreneurs and any other company looking to float their ventures, can do so from the same address with just about no development time. Such offices also allow for low-cost expansion with no long-term commitments.

So, if you are looking for virtual office in India then consider none other than the Servcorp’s services. A Servcorp Virtual Office® gives clients access to the facilities and services of a fully furnished facility whilst they work from home or another location. Thus, whether you are a 1-10 person business and either a large multi national branch office or project office or a small business on the rise setting up in India, look at Servcorp. There is no easier or more cost effective way to start your business in India than by taking Servcorp’s Serviced or Virtual Office. The attractive element of Servcorp is the cost effectiveness to suit every entrepreneur’s budget. Also, with a wide selection of packages, companies can opt for the most suitable one for their business needs. By signing up for a Virtual Office online entrepreneurs can get first month at half price at any location in India.

To know more about Servcorp India call on 022 4090 7077 or visit www.servcorp.co.in

How can a Virtual Office help you?

Case Study: James
Type of Business: Attorney
Location: Brooklyn, New York
Services: New York Virtual Office, Meeting Room Usage

James worked for a prestigious law firm in Midtown Manhattan – all day, early mornings, late nights, all nighters… He had enough!; enough of the schlep, enough of the commute and most of all, enough of the suit and tie! James HATED the suit and tie. He was ready to break away and start his own law firm and hit the ground running. He gave his 2-week notice and left his position at this dreadful law firm.

He immediately started preparations to go out on his own. Purposefully having no Plan B, he was going to make this work, he had to. He quickly realized that he would need, first and foremost, an office. Being on a limited budget, he knew that he would not be able to afford renting his own brick and mortar office, not to mention all the associated costs that go along with renting an office: electric, furniture, insurance, staff, supplies, etc…

James recalled that one of his former colleagues, Bruce, left the same midtown law firm a few months before he did. James contacted Bruce to touch base and see how independent life was treating him… and to possibly get some guidance. Bruce told James about the services he was utilizing along with services offered by VH International Business Solutions. James was intrigued about the quality and affordability of the services recommended by Bruce, this is just what he needed.

James contacted VH International Business Solutions to open his own New York office. James initially subscribed to our physical office address rental (virtual office) service. He needed to receive paperwork, correspondence, legal documents, and service of process at our offices. Any items received in his new law firm’s name would need to be overnighted to his Brooklyn home address. James was quickly tying all those loose ends, it was coming together for him.

James was ready and excited to finally be able to work from home. His office was all set up with VH International Business Solutions in Manhattan. He got his website domain name, business cards, and placed a few ads.

Today, James wakes up bright and early, showers, and puts on a pair of shorts and a t-shirt and works in his home office all day. He takes a quick break in the morning and afternoon to walk his dog. By late afternoon he receives any paperwork that has been overnighted from the office. He works with clients via phone and email during the week. James rents the available office meeting room for 4 hours every two weeks or so from 12-4pm. He schedules all his client consultations during this time period, one every 30 minutes.

When client consultation day arrives, James gets to the office in the dreaded suit and tie, with his Fiji water in hand, sets up his laptop and is ready within seconds for his first guest. He leaves a list of his appointments with the receptionist and she greets and announces each client. If James needs copies of legal documents or ID’s, he gives them to the receptionist to make. After his last appointment, he leaves the office at 4pm and is back home in Brooklyn before the 5pm rush.

James is a pleasure to have as a client. He loves his virtual work life and more so since our services enable him to have the freedom he wants by providing the physical presence he requires. And most of all he loves only having to put on his “Monkey Suit” (and tie) every couple of weeks!

Previous Case Studies:
Case Study: Donald, His Publishing Company and a NY Virtual Office
Case Study: Kris, Erica and a NY Virtual Office

Virtual offices are shared office services with all the facilities of a modern office. This type of office set up gives you a business address in your desired city along with all the required facilities to run your office smoothly.

Virtual offices are perfect for home-based professionals, start-ups and others who don’t need or want a fixed downtown office. As a virtual office client, you benefit from a prestigious business address, professional phone answering in your company’s name, voice mail and administrative support as and when needed and many more. In addition, you have access to meeting/ conference rooms on as and when needed basis and pay as per your use.

Overhead costs and other operating expenses are a major concern for most new and small businesses. Many would like to achieve the look and feel of a professional office but lack the substantial financial resources often necessary to rent and run a fully staffed office. Only virtual offices can help in projecting a more successful image for the business without the cost of renting office space or hiring administrative staffs.

With the advancement and wide spread use of Internet, more and more people are taking the plunge and starting their own businesses worldwide. What you need is a plush address and an office space in an instant with local phone number and a dedicated leased internet line for speedy communication. A virtual office is the only answer, as you can get complete confidentiality of your business, administrative and secretarial support on a shared basis. It is a great value alternative to having a full time office and can be set up virtually overnight.

A fully functional office, classy reception areas, superior IT connectivity in a premium location eliminates the starting hiccups. State-of-the-art technologies like Internet services, EPBX support etc. allow online access to all services anywhere and anytime. This defines the method of doing business professionally with the local number and trained live receptionist to manage calls. Read the rest of this entry »

The initial creativity of your business idea should be maintained throughout and there should be nothing that should interrupt this momentum that could lead you to your dream house in some quiet Indonesian island and retiring young. While this is an ideal, I believe that the core of the business should be – well just business but the problem with start-up companies is that they have so many administrative and set up issues that they often come across a huge wall of red tape – even before they can get their idea up and running and making them money. Why should valuable time be wasted on setting up an office, applying for the various permits, budgeting, hiring office assistants and managers, cost evaluation, rental, space allocation – anyone who has ever tried to set up a business should know about the list of bogging activities that can happen. Profits and the success of any business should not be easy, but its should not be anchored down by the nitty gritty of business setups anymore, not in this day and age of virtual real estates and the gaining popularity of the virtual office worker.

The industry has responded with services that help new and start-up companies gain the extra added advantage with a virtual office. What a virtual office gives you is all the benefits of a physical office but its setup only takes a few days. Some of these companies offer virtual boardroom services, your very own personal assistant who will take your calls and sort through your faxes. Even a prime virtual office address will be provided for your clients to mail you. Anything and everything is granted at a fraction of the cost of setting up a real, physical office. There is no setup on your part and there is no hassle. The ‘rent’ that you pay is simply a fee that upkeeps all the digital systems and pays for things like the shared receptionist and fax/mailing services. Even the most expensive virtual office providers charge an amount that is a fraction to the costs you will incur if you decide to rent or buy an offline real estate space to conduct your operations. The world is changing, and working at home doesn’t mean one is lazy – but one is being prudent, working in an environment that is tactile, comfortable and increases your productivity level.

The only thing you must understand that there is a higher level of discipline to ensure that operations within the business are run smoothly. The virtual distance means that responsibilities can be overlooked and there must be constant communication to ensure that there is as little hiccups as possible when it comes to the daily ins and outs of the business. Create rules and regulations that everyone can agree to – and most of all meet up once in a while. Sometimes there is nothing like a physical handshake and a warm smile of your business partner as you discuss the latest success over a hot cup of coffee.

If you’ve been looking ways to expand your business, or project a more professional image for an existing small business, you’ve probably heard a lot about virtual offices.  You’re probably wondering, what exactly is a virtual office?  Well, a virtual office has everything a brick and mortar office has; phones, conference rooms, mail service, and voicemail with the overhead costs.  Virtual offices provide small business operators –such as yourself- with a cheaper alternative for executive your business services.  

Operating a home-base business allows you to produce professional work in the comfort of your own home, until you need an actual conference room for a business meeting.  With a virtual office, you can still operate from home and have a professional meeting room at your disposal when you need it.  You starting working at home to keep overhead costs low until your business began to grow, now that it’s growing don’t let your limited office space limit your business potential.  Virtual office services from Executive Business Services, allow you access to conference rooms and private offices when you need to conduct business face-to-face. 
Is your business suffering because you spend most of your day fielding calls instead of conducting actual business?  A virtual office can ease that burden by providing secretaries and answering services to do the grunt work for you.  Companies like Executive Business Services provide entrepreneurs with inbound and outbound call services, multi-lingual secretaries, and after-hours voicemail services.  The right virtual office provider can help manage the day-to-day workings of your office, while you focus on increasing revenue and customers. 

You’re probably thinking that you can handle the current workload of your small business, and you’re probably right.  However, you should be asking, is my current workload preventing my business from growing?  You didn’t start this business to become a professional secretary, and a virtual office allows you to expand your business without ignoring administrative obligations.  

Before you decide if a virtual office is for you, make a schedule of how you spend your workdays.  Look at how much time you spend answering and returning phone calls and emails.  If you spend more time on administrative duties than you do on executive ones, your business could benefit from use of a virtual office service.  Make sure you choose a company that can meet your business needs from answering services to conference rooms.

Virtual office is an ideal option for new and home based businesses, as they provide the appearance of a much larger organization, while allowing you to continue working from home. It is a perfect choice for business owners who need office space and business services as and when needed basis. It allows the small business owners to access all the benefits of having a private office space without the cost of opening a physical office.

 

For the small home-based business or the newly established organization, professional virtual offices offer a convenient and cost-effective way to create a professional image for your company. And for the established small business, virtual offices can provide the extra services and the sophisticated atmosphere that it needs to increase its productivity and profitability. The purpose of a professional virtual office service is to provide a professional business environment for your organization or an exclusive address for personal use.

 

Finding a virtual office service alternative to standard office setup is a growing trend across many different kinds of businesses. Using a virtual office service allows individuals to work from home while conducting most of their businesses over internet or phone. Virtual office is used to cover a range of activities. You can tailor your own virtual office solution from a variety of services.

 

 

Virtual office services are unique services that can enhance your business image with a fraction of cost of full-time office space.

Services offered by a virtual office

  

Telephone answering service-

 Answering your business calls reliably and in a professional manner, shows that you care about your customers. A virtual office receptionist service allows you the option to have your calls answered in the company’s name. With virtual office services, you do not have to worry that you might be missing important messages because a real person always answers the telephone with the number of your company, handle your mails, faxes and relay your messages as per your instructions. Phone answering service allows you to work from anywhere, giving your small business a competitive edge.

   

A mailing address in a prestigious office building

  The biggest challenge for many small businesses is perception-to look bigger and more professional. Therefore it is absolutely critical for small businesses to project the best corporate image with a mailing address in a prestigious office building. That you can put on your business cards, letterheads and other company materials. And a virtual office will help you to achieve that objective at a affordable price.

Office space and conference rooms on as-and-when needed basis

   A virtual office advantage is that your office does not need to exist in one single physical location. A virtual office is a combination of the work that one or more people do in their home offices as well as telephone and web interaction with other in different locations. Whenever you need an office space or conference room for meeting, you can hire it as-and-when needed basis at an affordable rate.

  

  

4. Dedicated phone number and voice mail with call forwarding services

Your virtual office will have an actual phone line-dedicated to use by your business. During normal office hours, all calls will be answered by a virtual attendant in your company’s name. The line will never be busy and will never go unanswered.

Your mails will be forwarded to you to your designated address, anywhere in the world.

5. An executive suite- An executive suite also known as ‘business center’ or ‘serviced office’ that provides companies with immediate office rental along with telephone answering service and many other secretarial services, is the perfect office space solution for many small and large size businesses as per your need.

 

In today’s ever-changing business climate, speed and flexibility are essential for success in any business and this is what virtual office packages are intended for.

Virtual office packages are for those who want to create a professional office setting appearance, at the same time do not need a full time office. Various packages are available and depending upon your needs, you have to choose the service that will best fit your company. Whether you need to establish your corporate presence or a conference/meeting room on an hourly basis, virtual office packages offer a wide variety of services to manage your business flow.

 

Virtual offices are very flexible and cater for the needs of all size and types of business. Investing in an office infrastructure is not necessary for many small businesses. Small businesses can benefit from rented virtual offices, especially those that lack a way to share information among multiple offices.

 

Here is how your virtual office works. You pay a nominal fee and rent the services of a business center for a small period. In a virtual office, you work from your home as you always have, yet your business has a prestigious business address and phone number. To the outside world, you are sitting in a downtown location.  

 

The virtual office fits all types of business needs-whether you have a new home business or an on-the-go professional. Using the services of a virtual office on a ‘pay as you use’ basis, such as using a telephone answering service or a virtual receptionist might be a cheaper option to consider. These packages are extremely flexible and ideal for any business.